You know your utilisation rate. You are less sure about your profit per client.
Professional services firms live by the hour but are managed by the spreadsheet. Time gets logged late. Invoices go out with missing time. Project profitability only becomes clear after the final invoice — when it is too late to do anything about it. Business Central gives you the complete picture, in real time, across every project and every client.
The problems we hear every time
Time gets logged late, billed wrong, or not at all.
Consultants log their time on Friday afternoon — from memory. Billable hours slip through the gaps. By the time the invoice goes out, nobody is confident the number is right. You are leaving revenue on the table every month.
You find out a project lost money after it is over.
You quoted the job, won it, delivered it. Then the finance team reconciles the actual time and costs against what you billed. The margin was 12% lower than expected. This happens every quarter. You cannot fix a problem you only see in hindsight.
Billing, finance, and project management do not talk to each other.
Projects are tracked in one tool. Time in another. Finance invoices from a third. Nobody can see the full picture without manually pulling data from all three. Every monthly report is a project in itself.
From problem to solution
Every challenge your team faces today has a specific answer in Business Central.
Time slippage and missed billable hours
Business Central's timesheet module captures time against specific project tasks and resources. Approvals are automated. Time posts directly to the project record and feeds invoicing automatically — no re-keying, no chasing consultants for timesheets on Fridays.
No real-time project profitability
WIP (Work in Progress) calculates continuously against each project's budget. You see actual vs budgeted cost at any point during the project — not just when it is over. Project managers get an early warning when a job is running over budget, while there is still time to act.
Disconnected billing and project management
Business Central connects project setup, time capture, resource allocation, and invoicing in one system. Fixed-fee and time-and-materials billing both run from the same project record. Finance produces invoices directly from what was actually delivered — no manual assembly required.
No visibility of resource utilisation across the team
Capacity planning in Business Central shows you who is available, who is overloaded, and where skills gaps will appear. Resource managers allocate people to projects based on actual availability — not gut feel. Utilisation reports run in real time, not at month-end.